Participating in exhibitions and trade fairs is one of the most powerful ways to grow your business. If you are planning to showcase your brand in NCR, you must understand how to book an exhibition stall in Delhi, Gurgaon & Noida properly.
Delhi NCR is one of India’s biggest exhibition hubs, hosting thousands of trade fairs, expos, corporate events, startup summits, and industry exhibitions every year. Whether you are a startup, MSME, manufacturer, or corporate brand, booking the right exhibition stall can make a huge difference in your brand visibility and lead generation.
At CocooCraft (https://cocoocraft.com/), we help businesses with exhibition stall booking, stall design, fabrication, installation, and complete event support in Delhi, Gurgaon & Noida.
Let’s understand everything step-by-step.
Why Participate in Exhibitions in Delhi, Gurgaon & Noida?
Delhi NCR is home to major exhibition venues like:
- Pragati Maidan (Bharat Mandapam), Delhi
- India Expo Mart, Greater Noida
- Yashobhoomi Convention Centre
- NSIC Ground, Okhla
- Expo Centre Gurgaon
- Crown Plaza & other premium hotels
Key Benefits of Exhibiting in NCR
- Access to pan-India buyers
- International exposure
- Direct B2B & B2C interaction
- Instant brand recognition
- Lead generation
- Product launch opportunities
- Market research
If you are serious about growth, understanding how to book an exhibition stall in Delhi, Gurgaon & Noida is essential.
Step-by-Step Process: How to Book an Exhibition Stall in Delhi, Gurgaon & Noida
Step 1: Choose the Right Exhibition
First, select an exhibition that matches your industry:
- Real estate expos
- Startup exhibitions
- Handicraft fairs
- Trade expos
- Manufacturing expos
- Education fairs
- Healthcare exhibitions
Research:
- Visitor footfall
- Exhibitor list
- Location
- Ticket pricing
- Organizer reputation
Step 2: Contact the Organizer
Visit the official website of the exhibition and:
- Download exhibitor brochure
- Check stall rates
- Review floor plan
- Understand stall sizes available
Usually stall sizes are:
- 3m x 3m
- 3m x 6m
- 6m x 6m
- Custom space
Step 3: Select Stall Type
There are generally 3 types of stalls:
| Stall Type | Description |
|---|---|
| Shell Scheme | Basic structure provided by organizer |
| Bare Space | Empty space – custom stall design required |
| Custom Stall | Fully customized design & fabrication |
If you want a premium presence, custom stall design by professionals like CocooCraft is recommended.
Step 4: Finalize Budget
Budget includes:
- Stall booking charges
- Stall design & fabrication
- Electricity & lighting
- Branding & printing
- Furniture
- Manpower
- Logistics
Exhibition Stall Price in Delhi, Gurgaon & Noida
Here is an estimated price table:
| Stall Size | Basic Shell Scheme (Approx) | Custom Stall Design (Approx) |
|---|---|---|
| 3m x 3m | ₹45,000 – ₹80,000 | ₹90,000 – ₹1,50,000 |
| 3m x 6m | ₹90,000 – ₹1,50,000 | ₹1,80,000 – ₹3,00,000 |
| 6m x 6m | ₹2,00,000 – ₹3,50,000 | ₹4,00,000 – ₹8,00,000 |
| Large Pavilion | ₹5,00,000+ | ₹10,00,000+ |
Note: Prices vary based on event type, venue, and customization.
For exact costing, visit https://cocoocraft.com/ and request a quote.
Documents Required for Stall Booking
To book an exhibition stall in Delhi, Gurgaon & Noida, you may need:
- GST Certificate
- PAN Card
- Company Registration Certificate
- Payment confirmation
- Signed booking form
Why Choose CocooCraft for Exhibition Stall Booking?
At CocooCraft, we provide:
- Stall booking assistance
- 3D stall design
- Fabrication & setup
- Branding & printing
- On-site support
- Dismantling after event
We ensure your stall stands out among competitors.
Pros & Cons of Exhibition Stall Participation
Pros and Cons Table
| Pros | Cons |
|---|---|
| High brand visibility | High initial investment |
| Direct customer interaction | Limited event duration |
| Immediate feedback | Requires strong planning |
| Lead generation | Logistics management needed |
| Market research opportunity | Staff training required |
Despite the investment, exhibitions offer long-term ROI when planned properly.
Types of Exhibition Stall Designs
1. Modular Stalls
Reusable and cost-effective.
2. Custom Fabrication Stalls
Premium and unique designs.
3. Double Decker Stalls
Luxury and large brand presence.
4. Portable Booths
Best for small businesses.
CocooCraft specializes in custom creative exhibition stall design across Delhi NCR.
Best Exhibition Venues in Delhi NCR
Pragati Maidan (Bharat Mandapam)
- India’s largest exhibition venue
- International trade fairs
- Premium location
India Expo Mart, Greater Noida
- Large B2B exhibitions
- Auto, electronics, handicraft expos
Gurgaon Exhibition Centres
- Corporate expos
- Startup events
- IT & technology exhibitions
Tips for Successful Exhibition Stall Booking
- Book early for prime location
- Choose corner stall for visibility
- Invest in creative design
- Train staff properly
- Promote your participation online
- Offer discounts or samples
- Collect visitor data
How Much ROI Can You Expect?
ROI depends on:
- Industry
- Product pricing
- Visitor quality
- Sales team performance
Example:
If you invest ₹2,00,000 and generate 200 leads
Even if 10% converts → 20 clients
If average deal value = ₹25,000
Revenue = ₹5,00,000
Clear profit opportunity.
Common Mistakes to Avoid
- Booking at last moment
- Ignoring stall design
- No lead capture system
- Poor lighting
- Untrained staff
- No follow-up after event
Why Exhibition Stall Design Matters?
A well-designed stall:
- Attracts visitors
- Builds trust
- Improves brand recall
- Differentiates you from competitors
CocooCraft creates visually attractive and brand-focused stalls to maximize footfall.
Timeline for Booking an Exhibition Stall
| Time Before Event | Action |
|---|---|
| 3–6 Months | Finalize event & book stall |
| 2 Months | Confirm design |
| 1 Month | Printing & approvals |
| 1 Week | Fabrication & setup |
| Event Day | Launch & networking |
FAQs – How to Book an Exhibition Stall in Delhi, Gurgaon & Noida
Q1: How early should I book an exhibition stall?
You should book at least 3–6 months in advance for best location and pricing.
Q2: What is the minimum cost to book a stall?
A basic 3×3 stall may start from ₹45,000 depending on the exhibition.
Q3: Is custom stall design better than shell scheme?
Yes, custom stalls offer better branding and higher visitor attraction.
Q4: Do organizers provide furniture?
Shell schemes usually include table, chairs, and basic lighting.
Q5: Can CocooCraft handle complete stall setup?
Yes, CocooCraft offers end-to-end exhibition stall booking and design services in Delhi NCR.
Q6: Is GST mandatory for booking?
Most major exhibitions require GST registration.
Q7: How do I choose the right stall location?
Corner stalls and near-entry stalls usually get higher footfall.
Conclusion
Now that you understand how to book an exhibition stall in Delhi, Gurgaon & Noida, you can confidently plan your next exhibition participation.
From selecting the right exhibition to designing a powerful stall, every step matters. A professionally designed stall increases brand value, attracts visitors, and boosts sales.
If you want expert guidance, stall booking assistance, and creative stall design, connect with:
👉 CocooCraft – Exhibition Stall Design & Fabrication Experts
🌐 Visit: https://cocoocraft.com/
Let your brand stand out at every exhibition in Delhi NCR.